Official Transcripts

A permanent transcript for each student is maintained by the Office of the Registrar. Each student is entitled to one certified transcript of college credits without cost upon graduation (this is included with the diploma). A fee is charged for each additional transcript. The Office of the Registrar does not issue unofficial transcripts to students. Current students may obtain an unofficial transcript via their Self-Service accounts.

No transcript of a student’s permanent record will be issued without written authorization from the student. No telephone, fax or third-party requests will be honored. Members of the faculty or administration may have access to the records if they have a legitimate interest in and demonstrate a need for the information.

Transcript Notations

New York Enough is Enough law requiring Hartwick College to make specific notations on the transcripts of respondents found responsible for the following prohibited conduct: sexual assault, dating violence, domestic violence, and stalking.

• Students suspended after a finding of responsibility will receive the following notation on their transcript: “suspended after a finding of responsibility for a code of conduct violation.” Such notations will remain for at least one year after the conclusion of the suspension, at which point a suspended student can seek removal of the notation by appealing to the Assistant Vice President for Student Experience or designee. The Assistant Vice President for Student Experience or designee, in consultation with other college officials, will review the request and any documentation provided and will render a decision. The student will be notified of the outcome, in writing, and, if the request is granted, the transcript notation will be removed following the notification.
• Students expelled after a finding of responsibility will receive the following notation on their transcript: “expelled after a finding of responsibility for a code of conduct violation.” Such notation shall not be eligible for removal.
• Students who withdraw pending resolution of alleged violations of this Policy will receive the following notation on their transcript: “withdrew with conduct charges pending.” Such notation shall not be eligible for removal unless the charges are later resolved.
• If the College vacates a finding of responsibility for any reason, any such transcript notation shall be removed.