Payment Options and Related Policies

Payments

Checks should be made payable to Hartwick College in United States dollars. Tuition, room, board, and fees are payable in two payments; the first one on or before August 5 and the second payment on or before January 5. For a monthly installment plan, please see the following sections. For each month, or part of a month that payments are delinquent, a fee of 1% will be charged for each month or fraction of a month throughout the duration of such delinquency. A charge of $25 will be accessed when a personal check or online payment is offered in payment of charges or services and the payment is not honored.

Mail your check, made payable to Hartwick College, to:

Office of Student Accounts

Hartwick College

PO Box 4020

Oneonta, NY 13820-4020

Please note the student name/account number on your check. Through an outside servicer, Hartwick College accepts online payments for payments by MasterCard, Visa, Discover, American Express and ACH from checking or savings.

International Student Payment Option

The College has partnered with Flywire to offer an innovative and streamlined way to make international tuition payments. With Flywire, you can pay from any country and any bank. International students can make an online payment using Flywire’s website.

Installment Payment Plan

Hartwick College has partnered with Educational Computer Systems Inc. in our continued commitment to assist families in affording an education. ECSI offers an interest-free Tuition Payment Plan with an enrollment fee of $75. Instead of making two lump-sum payments, ECSI allows you to pay all or part of your educational expenses in ten monthly installments. By enrolling in this plan, the tuition account will be credited each semester with one-half of the contracted amount. Program enrollment starts on June 1. You may contact ECSI by telephone at (866)-927-1438 or by visiting their website at http://www.ecsi.net/hartwick.

Work-Study Earnings

Students employed on campus through the federal work-study program will be paid by check every two weeks for hours worked, and may request to have all or part of their earnings applied directly to the tuition account. To request the deduction, the student must complete a Payroll Deduction Authorization form with the Office of Student Accounts on a yearly basis. Parents of students receiving work-study as part of their financial aid award package should not deduct their student’s work-study award amount from the tuition account. Paychecks are delivered to the student campus boxes on payday. Automatic deposit to a checking or savings account is available; please contact Student Payroll for an application. The Cashier’s window, located in Bresee Hall, is available to cash student work-study payroll checks on pay dates only.

Check Cashing and Advances

Students may cash personal checks for up to $40 per day at the cashier’s window in Bresee Hall, Monday through Friday, 10:00 a.m. to 3:30 p.m., when classes are in session. Hartwick ID is required. Parents’ checks made payable to the student for $75 or less also may be cashed. An ATM provided by Community Bank, N.A. is located on the third floor of Dewar Hall.

If an emergency arises and a student needs to return home immediately, the Office of Student Accounts will advance the student the cash amount required. Should this need arise, parents must contact the Director and request the amount needed. Once approved, the advance amount will be added to the student’s tuition account.

Overpayments

If total payments and/or financial aid result in an overpayment, a refund must be requested. The student will be the recipient of the refund unless a parent loan generates the credit balance. Credit balances from parent loans are refunded to the parent borrower. Financial aid must be posted and verified before any refund can occur. Refund requests are processed within five to seven days. Any authorization obtained for disbursing financial aid funds continues to be valid in subsequent years unless rescinded in writing. Upon separation from the college, we will refund credit balances of $5.00 or more to the student or parent.

Tuition Insurance

All full time Hartwick College students will be automatically enrolled into the Tuition Insurance Plan, through an outside servicer, A.G. Dewar Inc., to provide coverage if a student must leave the College mid-semester due to a serious illness or accident. As with the health insurance plan, there is an option to opt out of the coverage. However, we encourage you to review the coverage prior to taking any action. The cost of the plan is $268 a year, billed $134 each semester. The 75% coverage applies after the refund policy outlined in the next section. The waiver and other important information can be found at tuitionprotection.com/hartwick.

Refund Policy

There may be an occasion during the academic year when a student decides to withdraw from the College after classes have begun. Refunds of tuition will be made according to the following schedule. The Fall billing period includes all of Fall Term and one-half of January Term. The Spring billing period includes the second half of January Term and all of Spring Term.

• After the tenth week of the billing period, no refund of tuition will be made.
• Financial Aid will be re-calculated according to school policy and federal regulations.
• Room charges are pro-rated for the first two weeks of term only. After two weeks, no refund is given.
• Board charges for the board/meal plan will be prorated on a weekly basis.
• Mandatory Fees–are non-refundable after the start of the semester.
• Health Insurance–the optional health insurance fee is non-refundable after the start of the semester.
• Medical leaves abide by the same refund policy as listed above. See Tuition Insurance for further information.

**No refund of tuition, fees, room or board will be granted when a student is suspended or expelled from Hartwick College.